Any subdivision of the ownership of land in almost all cases requires submission of a subdivision plat prepared by a licensed professional land surveyor. Types of plats include subdivision development plans, preliminary plats, final plats, minor plats, replats, and amending plats. An application form may be obtained from any planning staff member, who can assist the applicant in completing the application form, if necessary.
Completed applications for a subdivision plat must initially be accompanied by seven copies of the plat document, and payment of the application fee. The application fee is nonrefundable, and the amount is based upon the type of plat and size of the property. Any required engineering plans must be prepared by a professional engineer and submitted to the City Engineer for review.
The plat is scheduled for review by members of various City departments at the next regular meeting of the Development Review Committee. The owner, surveyor, or engineer may attend the meeting to hear the comments and ask questions concerning corrections or other changes needed on the plat, or a written summary of comments and corrections may be mailed to them.
Once all necessary changes are made, and once the City Engineer approves the associated engineering plans for infrastructure, if applicable, twelve copies of the revised plat must be submitted for consideration by the Planning and Zoning Commission. It will be scheduled for consideration on the next meeting date that provides sufficient time for any required public hearing notice, as well as for preparation of the staff report the week before the meeting. Replats of RLD or RMD zoned property require a public hearing with a notice published in the local newspaper, as well as written notification to all owners of property within 200 feet of the proposed subdivision. Amending plats, minor plats, and some development plats are approved by the City Manager upon recommendation from the City Planner, and do not go to the Planning and Zoning Commission.
For plats requiring Commission action, the applicant/owner will receive a copy of the meeting agenda and a copy of the staff report a few days before the meeting. The staff report summarizes the background information pertaining to the plat, and contains a recommendation from the Assistant City Planner.
The owner, surveyor, engineer, or other representative of the property should attend the Planning and Zoning Commission meeting to support the plat and answer any questions the commissioners may have. After hearing from all persons who wish to speak either in favor of or in opposition to the proposed plat, if a public hearing is required, and after receiving the staff's recommendation, the Commission votes to approve or deny the plat. In the case of approval, the Commission may attach conditions related to corrections of the plat.
Two signed mylar reproducibles of an approved final plat, minor plat, replat, amending plat or recordable development plat must be submitted to the Assistant City Planner, along with the County recording fee and a tax certificate from the Appraisal District. The Planning staff will obtain the appropriate signature of approval, and take the plat, fee, and tax certificate to the Caldwell County Clerk's office for recording the plat.
Subdivision Plat Application